General Terms and Conditions

Studio 5teen - Freelance Footwear Design Services

1. General Provisions

These General Terms and Conditions ("Terms") apply to all services provided by Studio 5teen ("Designer", "we", "us") to clients ("Client", "you") for footwear design and related services. By engaging our services, you agree to be bound by these Terms.

2. Services

Studio 5teen provides freelance footwear design services including but not limited to:

  • Concept development and design

  • Technical documentation and specifications

  • Branding and visual identity

  • Prototype development coordination

  • Project consultation and guidance

3. Project Scope & Additional Work

  • All projects are based on a written proposal or agreement that defines the specific scope of work

  • The proposal covers the agreed scope. Any additional revisions or modifications beyond the agreed scope will be charged separately at the agreed-upon rate

  • Change requests must be confirmed in writing and may affect project timelines and costs

4. Payments & Invoicing

  • Payments are structured per phase, with a 50% down payment required before work commences in each phase, and the remaining 50% due upon completion of the corresponding deliverables

  • Payment terms are net 30 days unless otherwise specified

  • All prices are exclusive of VAT and other applicable taxes

  • In case of late payment:

    • A first reminder will be sent 7 days after the due date

    • A second reminder will be issued 14 days after the due date

    • If payment remains outstanding beyond this period, further measures may be taken, including suspension of services and legal action

  • Late payment may result in interest charges according to the statutory commercial interest rate as determined annually by Dutch law

5. Intellectual Property & Usage Rights

  • The final design, branding, and technical documentation (including tech packs, specifications, and branding assets) will be the property of the client upon full payment

  • Until full payment is received, all intellectual property rights remain with Studio 5teen

  • Studio 5teen retains the right to feature the project in its portfolio, marketing materials, and social media. This includes sharing design concepts, development progress, and final product visuals, unless explicitly agreed otherwise in writing

  • The client warrants that any materials provided do not infringe on third-party intellectual property rights

6. Samples & Prototypes

  • For documentation, reference, and portfolio purposes, Studio 5teen retains ownership of a half pair of all samples produced during the development phase, unless explicitly agreed otherwise in writing

  • The client will receive the other half pair of the samples for internal evaluation, marketing, and pre-launch activities, unless explicitly agreed otherwise in writing

  • Costs for sample production and shipping are separate from design fees unless explicitly included in the project scope

7. Confidentiality

  • Both parties agree to maintain confidentiality of proprietary information shared during the project

  • This obligation continues for a period of 3 years after project completion

  • Confidential information excludes information that is publicly available or becomes public through no breach of this agreement

8. Project Timeline & Delivery

  • Project timelines are estimates and may be subject to change based on client feedback, scope modifications, or external factors

  • Delivery dates are dependent on timely client feedback and approval at each project phase

  • Studio 5teen is not liable for delays caused by client actions or third-party suppliers

9. Client Responsibilities

  • Provide necessary information, materials, and feedback in a timely manner

  • Ensure all provided materials are legally compliant and do not infringe third-party rights

  • Review and approve deliverables within agreed timeframes

  • Make payments according to the agreed schedule

10. Cancellation & Early Termination

  • Either party may terminate the agreement with 30 days written notice

  • Should the client decide to terminate the project at any stage, payments for all work completed up to the termination date remain due as per the agreed payment terms

  • Upon termination, the client receives all completed work paid for, and Studio 5teen retains rights to incomplete work

  • Cancellation does not affect payment obligations for work already completed

11. Limitation of Liability

  • Studio 5teen's liability is limited to the total amount paid by the client for the specific project

  • Studio 5teen is not liable for indirect, consequential, or special damages

  • Studio 5teen is not responsible for manufacturing defects, production issues, or market performance of final products

  • The client assumes full responsibility for compliance with safety regulations, certifications, and market requirements

12. Dispute Resolution

  • Both parties agree to attempt resolution of disputes through good faith negotiation

  • If negotiation fails, disputes may be submitted to mediation before pursuing legal action

  • This agreement is governed by Dutch law

  • Any disputes arising from this agreement shall be submitted to the competent court in Rotterdam, the Netherlands

13. Data Protection & Privacy

  • Studio 5teen complies with applicable data protection regulations including GDPR

  • Client data is processed only for the purpose of providing agreed services

  • Data may be retained for legal and administrative purposes as required by law

14. Communication

  • All official communications must be in writing (such as e.g. email or whatsapp)

  • Changes to these terms must be agreed upon in writing

  • Studio 5teen contact information:

    Trade name: Studio 5teen

    Address: Kortekade 95-A02, 3062 GP, Rotterdam, The Netherlands

    Email: joram@studio5teen.com

    Chamber of Commerce (KvK): 94693242

    VAT-id (BTW-id): NL002422783B44

15. Severability

  • If any provision of these terms is found to be unenforceable, the remaining provisions shall continue in full force and effect

16. Entire Agreement

  • These terms, together with the specific project proposal, constitute the entire agreement between the parties

  • These terms supersede all prior agreements and understandings

By engaging Studio 5teen's services, you acknowledge that you have read, understood, and agree to be bound by these General Terms and Conditions.